Administrative Assistant - Adelante Mujer

Job Description: Administrative Assistant to the Executive Director—part-time position (6 hours/week)
Job Summary: Assist the Executive Director of Adelante Mujer

Responsibilities:

Manage contributions to Adelante Mujer
Prepare deposits for banking
Record transactions into QuickBooks
Write thank-you notes to donors and prepare for mailing
Keep and manage an accurate list of donors and friends
With Executive Director, prepare new content for thank you letters throughout the year

Office Management
Maintain files of Adelante Mujer
Backup computer files regularly
Assist in the development of new printed materials
Purchase office supplies, print stationery with updated information
Assist the Executive Director and Board of Directors as assigned
Other duties as assigned by the Executive Director

Qualifications:
Ideally, the Assistant would have secretarial and organizational skills, facility with WORD, EXCEL, and QuickBooks, be able to work collaboratively with the Executive Director and continue to enhance her skills related to the ministry of Adelante Mujer. The capacity to learn QuickBooks is acceptable.

Subject: Administrative Assistant Application

Choose date

Name:
Last

First

Middle

Your Address
Street Address (required)
City (required)
State (required)
Zip (required)

Telephone Number

Work Number

Other/Cell Number

Your email

Please check areas in which you have skills or experience:
Receptionist/TelephoneBookkeepingShorthandData EntryPayrollProgrammingData BaseDesktop PublishingSpreadsheetWORDEXCELQuickBooks

I am interested in being a part-time administrative assistant: YesNo

I am available on these days: MondayTuesdayWednesdayThursdayFriday

I am available: MorningsAfternoons

EDUCATION:
#1 Include Dates, College/Other and Street, City, State, Zip
140

Degree:

Major:

Minor:

Date Conferred:

#2 Include Dates, College/Other and Street, City, State, Zip
140

Degree:

Major:

Minor:

Date Conferred:

Applicant must submit completed Application and Criminal Background Check form

APPLICANT FILES ARE KEPT FOR ONE YEAR FROM THE DATE OF APPLICATION
It is the applicant’s responsibility to update her/his applicant file by submitting a new application.

WORK EXPERIENCE: (List last 5 years only)
#1 Experience - Time Frame (Month & Year):
Position:
Company/Title:
City, State:
Duties:
140

#2 Experience - Time Frame (Month & Year):
Position:
Company/Title:
City, State:
Duties:
140

#3 Experience - Time Frame (Month & Year):
Position:
Company/Title:
City, State:
Duties:
140

PROFESSIONAL REFERENCES:
Please identify individuals who are able to provide information regarding your work experience for the position for which you are applying. Please include supervisors with whom you have worked.
Reference #1
Name

Position

Address

Telephone

Reference #2
Name

Position

Address

Telephone

Reference #3
Name

Position

Address

Telephone

Applicant’s Acknowledgement and Agreement

Making a willfully false statement or knowing omission of any employment history on this application may constitute a Class A misdemeanor. Any materially false statements or omissions on this application will be a reason to deny the application for hire and will lead to termination of employment.
- Accordingly, I hereby acknowledge that the statements made herein are accurate and that I have not omitted any requested information.
- I am physically fit to perform the duties assigned.
- I acknowledge that if I am hired I will be required to abide by all rules, regulations, and board policies of Adelante Mujer, Inc.
- I understand that there will be a 90 day trial period at the end of which either party may terminate employment.

Yes I understand and agree.No I do not agree.

Authorization for Criminal Background Check

I authorize a background check into my prior employment and educational qualifications. I understand that I am subject to a criminal background investigation in accordance with the laws of the state of Wisconsin. I further understand that I may be subject to immediate dismissal if the investigation disclosed convictions. I hereby authorize Adelante Mujer, Inc. to initiate a criminal background check.

Yes I understand and agree.No I do not agree.

Date Signed:

I hereby agree to "Applicant’s Acknowledgement and Agreement" and "Authorization for Criminal Background Check"
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